Athletic Clearance Information & Forms

Introduction - Please read!

Welcome to the Online Clearance Process Guide where you will find the directions to complete the clearance process to participate in athletics and activities.  

Students must go to the Dawg House to pick up their forms and complete clearance process. 

The system will maintain your records so that when clearing for additional sports or in future years, you will only be required to update information. You can maintain multiple students with the same account.

Thank you for taking the time to complete this important process.

Online Clearance Portion
Online clearance must be completed for each sport you intend to participate in this year.

Step 1

Step 2
Complete the Log-in Process.

Step 3
Complete the Online Forms.

Step 4
Complete the Online Signature Agreements.

Step 5
Print and Sign the Confirmation/Consent Form. Print from the site or from the email that is sent to your registered email.

Step 6
Bring the signed form (or email) and a copy of a current physical to the Finance Office.* 

Physical Form Portion
Physicals are required annually and must be valid throughout the entire season of your sport. Physicals must be completed by a licensed physician (M.D. or D.O only). Nurse practitioner, chiropractor, or other health care professionals physicals WILL NOT be accepted WITHOUT a M.D. or D.O. signature and stamp. 

Step 1
Download the Form - CLICK HERE

Step 2
Complete the History Form prior to the physician's visit.

Step 3
Have the M.D. or D.O. complete the Pre-participation Physical Evaluation Form.

Step 4
Make a copy for each sport you intend to play this year.

Step 5
Bring a copy of current physical and the signed clearance/consent email to the Finance Office.

Student Insurance
Students are required to have insurance coverage for athletics and activities. If you do not have personal health insurance, the school has a company which you may purchase student health insurance through by following the steps below.

If purchasing health insurance for your student below, please turn in a copy of the printed ID card with your clearance confirmation to the Dawg House.

Step 1

Step 2
Click on Student Insurance Tab

Step 3
Click on K-12 Students

Step 4
Click on “K-12 Online Enrollment”

Step 5
Select State and click “Look Up"

Step 6
Click on link to display plan details

Frequently Asked Questions
Do I have to have an email address to complete the clearance process?
Yes. You will need an email address to log in to the system. If you cannot create an email using Gmail, Yahoo, or other provider, please see the athletic director for assistance.

Do I have to complete a new clearance for each sport I want to play?
Yes. The system will maintain your information, making it easier to complete future clearances.

What if I do not see Helix as a school listed for clearance?
 Please select the 16-17 school year and then Helix will appear in the school list. 

How will a coach know if I am cleared to participate?
You will receive an email upon completion that requires a signature from both a parent and the student. You will take both that signed email and a copy of your physical to the Assistant Principal's Office. Coaches will be able to see a list of those students that have completed the online portion. The online portion does not contain the physical.

Does the school offer sports physicals?
Yes. The school offers sports physicals by licensed health care providers three times per year. The physicals will be offered before each season of sport. They are offered in late June for the fall, in early November for the winter, and in early February for Spring.

Do I have to purchase student insurance?
If you have personal insurance, then no, you will not need to purchase student insurance. If you do not have a personal policy, you will need to purchase this insurance. You can purchase student insurance by CLICKING HERE.

Do I have to donate any money to clear for the sport?
No, the system being used for clearance has the ability to collect donations. We are currently not using this function at Helix. You may see some sections that have donation reminders. Programs will be in need of parental donations, but that will be handled on a team level.